What happens if I have outstanding fees or fines?
In order to graduate all outstanding fees and fines must be paid in full.
Overdue library loans for the same period must also be returned by this date.
Will there be a photographer?
Lafayette Photography, the official photographers for conferring, will be located in the MacAnna Theatre. It is advisable to pre-book photographs in advance of the ceremony. Information on booking and pricing including framing can be found on their website. Please note that all queries regarding photographs should be made directly to Lafayette.
Bookings close at 12.00 noon on the day before your graduation day. Photographs are normally taken after the ceremony but it will be possible to have photographs taken up to 2 hours prior to it (a prop is provided in place of your parchment). However, please ensure that this does not cause a delay that will result in your being late for your ceremony. You must arrive in the MPC at least 30 minutes beforehand.
It is strongly recommended not to use any unofficial photographers who may be on the campus on the day. Each year, some graduates complain of non-delivery of photographs or poor quality of work by these photographers.
Will there be refreshments served on the day?
Following the ceremony, tea and coffee and light refreshments will be served to you and to your guests in the Institute Restaurant which is located to the rear of the Muirhevna Building (see Campus Map).
What happens during the ceremony?
You must arrive at the Multi-Purpose Centre (MPC) at least 30 minutes before the start of your ceremony. Once you arrive and present your guest invitations, you will be directed to your seat which will be marked with your name. You will be conferred in strict order and you must therefore remain in your designated seat at all times.
IMPORTANT: If you are not in possession of your guest invitation(s) your guests will be unable to enter the conferring hall (MPC). In that event, they may view the ceremony in the Whitaker Theatre.
Following the academic procession and introductions, each student group will be graduated in turn. You will be instructed to proceed to the podium, where, when your name is called, you will receive your parchment from the President Dr. Michael Mulvey. On receiving your parchment, you will then shake hands with the President, proceed to descend the podium and return to your designated seat.
Is there a dress code on the day?
Graduands will not be admitted to the Conferring Ceremony under any circumstances without wearing the correct academic robe. Whilst there is no strict dress code graduands are asked to wear business/formal attire as befitting the occasion.
Please note that unfortunately there are no cloak room facilities for graduands and any bags, handbags or coats should be left with your guests. It is strongly recommended that you bring along safety pins and hair clips to secure your hood and mortar board/cap as appropriate.
How do I get my guest invitations?
Admission to your conferring ceremony is strictly by ticket only (guest invitations). As a graduand you will be able to request your 2 guest invitations when you book your academic robe. You can collect these on the day of your conferring when you pick up your robe. Once you have been issued with your guest invitation(s) please keep them safely as they will be required for admittance into the conferring hall (the MPC in the Faulkner Building).
When you are collecting your guest invitations and academic robes please ensure you bring photographic identification.
For health and safety reasons, you are entitled to two guest invitations only. We regret that additional guest cannot be accommodated due to limited seating in the venue. However, when you request your invitations (during robe booking) you may apply for additional tickets and these may be issued if seating becomes available due to some graduands indicating non-attendance. The additional guest tickets will be allocated on a first come first serve basis so early booking of robes is advised. Please note that children are counted as guests and no buggies are permitted in the conferring hall.
Family members and friends, not in the possession of guest invitations can watch the ceremony live in the Whitaker Theatre (see Campus Map).
Will there be car parking spaces available?
Yes, if you are arriving to the Institute by car, please enter the campus via the Dublin Road Entrance (see Campus Map), where you will be directed to available parking. Please note that pay parking will not be operation during conferring.
Is there access for people with special needs?
Yes. Dundalk Institute of Technology is accessible by wheelchair. If a graduand, or a guest, has special needs please do not hesitate to contact the Conferring Office so we may ensure your comfort and enjoyment of the ceremony.
What happens if I cannot attend?
If you are unable to attend your ceremony you will graduate in absensia. Parchments can be obtained up to December by completing our non-attendance form. We will contact you with collection information and an appointed time once we have processed your request.
Uncollected parchments will be archived on 16th December. Parchments requested (using the collection options outlined above) on or after this date will incur a retrieval fee of €50.00. Please see our request parchments or transcripts section for more information.
Can I postpone my conferring?
No. It is not possible to postpone one's conferring.
Do I have to wear Academic Dress?
The regulations governing Academic Dress are laid down by QQI. These regulations specify in precise detail the material, cut and colour of gowns, hoods and caps to be worn. All graduands must attend in appropriate academic robes.
Academic dress may be hired from the official robemakers to the Institute, who are in attendance at all conferring ceremonies. The robemakers are present from 8.30 a.m. on each of the conferring dates and for two hours after each final ceremony. You must register with the robemakers in advance of the ceremony to book the appropriate academic gown. Details of how to hire and collect your robe can be found in the Information for Graduands section of the website.