Computer Services >> Tutorials >> Phones >> Setting up your Mailbox for the First Time on the New Mitel System

Setting up your Mailbox for the First Time on the New Mitel System

This article explains how to record a greeting and your name, and prompts you to change your temporary pass code. You MUST complete this tutorial in full if not you WILL NOT be able to check your voice mail.

To access your mailbox dial "8800 ". When you access your mailbox for the first time, a user tutorial automatically activates. This tutorial guides you through your first mailbox session, explains how to record a greeting and your name, and prompts you to change your temporary pass code.

Greetings

After opening your mailbox, you will be asked to record one or more greetings that callers will hear when they call your mailbox. For example, you may record one greeting that callers hear when your line is busy (such as, "I’m currently on the phone and unable to take your call") and a different one when you’re not at your phone (such as, "I’m currently away from my desk"). If your System Administrator has enabled the Extended Absence Greeting feature for your mailbox, you can also record an Extended Absence Greeting. This greeting allows you to inform callers of an extended absence. Callers cannot press a key to skip the greeting. At the end of the greeting, callers can either transfer to the attendant or leave a message. Note: Once recorded, the Extended Absence Greeting is effectively enabled. This means that all callers being forwarded to your mailbox will hear the extended absence greeting. Once you log into your voicemail, you will be prompted to press 1 to retain your Extended Absence Greeting, or to press 2 to disable the Extended Absence Greeting. If your System Administrator has disabled message delivery for the Extended Absence Greeting, then after the greeting, callers will only be able to transfer to the attendant.

Name

You will be prompted to record your name so that the system can:

  • Address you when you call into the system (for example, "Hello, Jane Smith").
  • Inform other users when a message comes from you (for example, "4:45 p.m., from Jane Smith").
  • State your name to other users when they address messages to your mailbox (for example, "Jane Smith").

Passcode

You will always be prompted for your passcode before accessing your mailbox. The first time you access your mailbox, you will use the temporary passcode assigned by the System Administrator i.e. 1234. During the tutorial, you will be prompted to change your passcode to a number containing 4 to 10 digits. Define a passcode that you can easily remember.

Note: Passcodes are required only if you wish to protect your privacy; you can choose not to have a passcode by pressing 0000 when prompted during the tutorial. When your mailbox is set up, you’re ready to start using the NP-UM Voice features.

Menu Overview

For an illustration of the menu overview, refer to Quick Reference Guide.

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