COVID-19 Updates:  See latest information for 2020/21 applicants, DkIT staff and students via our dedicated webpage  Read More.

COVID-19 (Coronavirus) - Student Updates

Latest updates for DkIT Students on COVID-19 (Coronavirus)

This page was last reviewed and updated at 1900 GMT on Friday 22nd May 2020.

Following the Government’s announcement on 10th April 2020, we can confirm that the Institute’s campus closure will extend until further notice and all existing measures will remain in place until further notice. This conforms with national measures previously announced and the revised measures announced by the Government and An Taoiseach.

At this time, we would like to re-emphasise that the health and wellbeing of our students and staff remains of the utmost importance to the Institute. We would like to acknowledge the fantastic effort that our entire DkIT community has made in keeping things going while also keeping apart. It is important that we do not lose momentum at this vital time.  

This page has been updated with the latest guidance and instructions from DkIT. We encourage all students to review this page regularly and make note of the date and time stamp in the red box above.

Please refer to Moodle regularly for the latest updates from your lecturers. Other essential services will be maintained remotely (where possible). during this period. For more information see Student Services Section.

Measures Introduced for DkIT Students

Questions?

This is a rapidly evolving situation and our Task Force continues to meet (in a virtual capacity) to resolve issues as they arise. Please feel free to send your questions to covidenquiries@dkit.ie and we encourage you to remain in regular contact with your lecturers and colleagues. 

Health & Wellbeing

First and foremost, the health and wellbeing of our students remain our highest priority at this time and we hope that you and your family are well.

Collectively we all have a responsibility to help ‘flatten the curve’ and reduce the spread of this infection by taking the necessary precautions.

  • Dealing With Anxiety

    We understand that this is a stressful time for students particularly given the uncertainty surrounding the situation.

    The DkIT Counselling team has provided a useful factsheet for students with some tips around managing your mental health at this time. 

    Download Tips to Managing Your Mental Health

 

Campus Closure

Following the recent announcement by An Taoiseach, Leo Varadkar, TD this evening, we can confirm that the campus will remain closed to students and staff until Monday 18th May 2020. Further updates on this will be provided in due course.

If you have any questions relating to your academic programmes you are reminded to contact your lecturer, Programme Director or Head of Department directly by email. 

If you have any questions relating to supports and services available to students during this campus closure, please see Student Services & Learning Supports.

 

Remote Learning

Over the past week, we hope you have had the opportunity to engage in independent learning as part of rescheduled Study Week.

Commencing Monday, 23rd March 2020, all teaching will resume through remote means (where possible).

Teaching will be delivered remotely via a variety of methods, some will be delivered via recorded video, live links or through alternative means. It is important that you continue to check Moodle and your student emails regularly for the latest guidance on the remote delivery of your individual classes.

Lecturers will be uploading teaching resources through email and Moodle. Where possible and unless otherwise communicated to you they will follow the existing academic timetable in terms of uploading the material and it may be useful for you to use the timetable as way of planning your work for the week.

For all individual queries relating to your modules, please contact your lecturer directly.

As you can imagine, this an unprecedented situation for the Institute and our lecturers and support staff have been busy adjusting their teaching and learning methods for remote delivery at short notice. We request your patience and cooperation throughout this process and ask you to please allow for a certain level of flexibility.

  • Moodle Supports for Students

    At this time of remote teaching and learning, Moodle is becoming an increasingly important tool for sharing learning resources and communicating with your lecturers.

    A guide to getting started with Moodle is available here https://www.dkit.ie/centre-learning-teaching/technology-enhanced-learning-resources/moodle-resources-students/introduction-moodle. A range of video tutorials on different Moodle features is available here https://www.dkit.ie/centre-learning-teaching/technology-enhanced-learning-resources/moodle-students.

    A number of short video tutorials for students on Mahara are available at: https://www.dkit.ie/centre-learning-teaching/learning-teaching-technology/mahara/mahara-video-tutorials.

  • Issues Accessing Online Resources?

    We also recognise that some students for a variety of reasons may have challenges accessing online teaching and learning resources. Moodle.ie is a fully responsive system that works well through web browsers on multiple mobile devices to give you the same information and experiences as on your computer and can be used with 3G and 4G data services on a mobile device.

    We are seeking to put in place arrangements for those who have insufficient access. If you are in this position, you should first self-identify to your lecturer, Programme Director or Head of Department as quickly as possible and also please contact DkIT Student Services team by email: studentservices@dkit.ie

  • Contacting Lecturers

    If you have any questions relating to your academic programme over the coming weeks, please contact your lecturer/Programme Director/Head of Department. Staff are checking emails regularly over the coming weeks.

    To contact any staff member in DkIT use the following format:

    • Standard Format for Email Structures at DkIT: firstname.lastname@dkit.ie

     

 

Assessments & Examinations

On Friday 27th May 2020, the Academic Council approved an important motion that will provide the flexibility that will be required during the COVID-19 pandemic to enable all of our students to either progress to their next academic year or enable graduation as appropriate. At this stage we can confirm the following:

  • All final examinations arranged on campus at the institutional level for May 2020 will no longer go ahead. Instead, alternative assessments will be developed where feasible to replace the final examinations on campus.  
  • All continuous assessment due for completion between now and the 22nd May 2020 will continue to be offered via a remote option where feasible. 
  • Please rest assured that processes are being put in place to ensure the integrity of your results and/or award. You will not be disadvantaged in any way.

Programme teams have developed alternative assessments where feasible to replace the final examinations on campus. A set of guiding principles have been agreed to support this this process.These include: validityfairnessacademic integrity and proportionality. This means that the programme teams are working to ensure that you are not disadvantaged while also preserving integrity of your degree. 

Students are asked to liaise directly with their lecturers and Departments if they have specific questions relating to their programme assessments or examinations.  Please also continue to check your DkIT emailwebsite and Moodle for messages in this regard.

We would like to reiterate our thanks for your patience and understanding while we meet this unique challenge. 

Alternative Assessment Guidance for Students

The Institute has been working closely with the DkIT Students’ Union to develop some clear guidance for students around Alternative Assessment which will support you over the coming weeks . 

 

Repeat/Deferred Assessments

The Academic Council has considered academic contingency measures related to repeat and deferred assessments in light of current restrictions due to COVID-19 pandemic. We hope that the updates below will provide further clarity around repeat/deferred assessments and will guide you over the coming weeks and months.

Please read through the updates carefully and contact your School/Department if you have any further queries.

Summer Examinations (May)

  • Alternative Assessment arrangements will be provided for students registered to take a deferred or repeat examination in the summer semester period (May 2020) in line with the regular student cohort. Details of alternative assessments and corresponding schedules will be provided by your relevant Department/School. Students who have not yet registered for repeat/deferred examination/assessment for the summer semester should contact their Head of Department immediately.

Autumn Examinations (August)

Semester 1 Deferred/Repeat Assessments

  • Applications for Repeat or Deferred Assessments will open when you receive your results and will close on 30th June 2020.
  • Repeat and Deferred Assessments are scheduled to take place from 24th August 2020.

Semester 2 Deferred/Repeat Alternative Assessments

  • All students who are required  to repeat or have selected to defer alternative assessments will now be able to complete alternative assessments in line with the Autumn Examination Schedule or the first week in September. Further information will be provided by your Academic School in due course.

Examinations/Practical Assessments Not Taking Place in Summer Examination Session (May 2020) or By Alternate Means

  • Those examinations or practical assessments  that cannot take place in summer examination session (May 2020) due to invigilation requirements (e.g. BAAF, OSCEs), will now take place during the Autumn examination session or the first week in September. Further information will be provided to relevant students via their School/Department.
  • Students who are required to repeat or have selected to defer these examinations or practical assessments will have an opportunity to do so in early September, prior to the commencement  of the next academic year.

Deferrals (COVID19-Emergency)

  • The Institute have extended  the current deferral procedures to take into consideration grounds related to the COVID19 pandemic. This means that students who are unable to complete their assessment, on grounds related to the COVID-19 pandemic can avail of an option to defer. Deferral of assessments under this category (COVID-19 Emergency) apply only to modules relevant in semester 2 of the academic year 2019/2020 (Summer and Autumn examination sessions). These deferrals will be considered as no fault deferrals. This means that there will be no academic or financial penalties applied to the student. The deferral form can be found by clicking here.

Assessment Results

Assessment results will be released after 3pm on the following dates:

School of Health & Science

Monday 15th June 2020

School of Informatics & Creative Arts

Monday 15th June 2020

School of Engineering

Monday 15th June 2020

School of Business & Humanities

Tuesday 16th June 2020

Consultations

Consultations will be held on the dates outlined below. Once you receive your examination results, you can email your lecturer(s) if you wish to avail of a consultation. Your lecturer(s) will organise a time, during the times outlined below, to communicate with you. Communication will be organised by remote  means (the appropriate mechanism to be arranged between the lecturer and the student e.g. TEAMs, zoom, email etc.).

School of Business & Humanities

Thursday 18th June 2020 (10am - 1pm)

School of Health & Science

Wednesday 17th June (9 am– 5p.m.)

School of Informatics & Creative Arts

Wednesday 17th June 2020 (9am – 5pm)

School of Engineering

Wednesday 17th June 2020 (9am – 5pm)

Please note: that the Institute is mindful of the stress and anxiety that students are going through at this moment in time. The above amendments to repeat/deferred assessments have been made to ensure that all of our students can either progress to their next academic year or enable graduation as appropriate.

In preparing alternative arrangements around assessments, programme teams continue to adhere to the guiding principles of validity, fairness, academic integrity and proportionality to ensure that students are not unfairly disadvantaged while also preserving the integrity of your degree.

 

Guidelines for Remote Assessments:

To assist you as you prepare for Remote Assessments, our academic teams have prepared some Guidelines for Students/ Please read through these carefully.

Guidelines for Remote Assessments

 

Apprenticeships

All block apprenticeships: Classes have been postposed as per the announcement at 6pm on Thursday 12th March 2020. Any assessments due to take place this week or next week will be rescheduled to a later date.

Students should receive updates over the coming days and week directly from SOLAS with further information.

 

International Students

Our iternational office has communicated directly with all international students studying at the Institute with advice and guidance to you at this time.

Many of our international students have returned home to be with their families at this time and a small number have chosen to remain in Ireland. Irrespective of this decision, we want to reassure all of our international students that they will not be academically disadvantaged as a result of the disruption caused by the COVID-19 outbreak.

We have prepared a series of FAQs for international students at this time — Download International Students FAQ's

  • Important Information For Students Returning Home:

    If you have booked your flight home and you require a letter from DkIT Health Unit on your fitness to travel, please contact DkIT Health Unit during office hours (9am – 5pm) by phone on +353 (0)89 251 2274, or by email to healthunit@dkit.ie

    Where possible, please give a minimum of 24 hours notice when requesting a letter from the Health Unit. Staff in DkIT Health Unit are very busy at this time dealing with COVID-19 queries.

    The Health Unit will provide letter assistance at the weekend, for urgent cases.

    Please provide the following when you email the Health Unit with a letter request:

    • Your passport name
    • Your date of birth
    • Your address in Dundalk
    • Your mobile phone number

    If you have any further questions, please contact international@dkit.ie.

  • Phone-Service to International and Erasmus Students

    • The International Office has commenced a WhatsApp phone-call service to its International and Erasmus students, who have remained here in Dundalk during COVID-19. 
    • Most of you have received a phone-call from an Institute Staff member this week to check you are doing ok. We will continue to make a phone-call to you every week.
    • Please check that you have WhatsApp installed on your phone to receive the call.
    • If you have booked a fight to return home, please update DkIT International Office on the date you are leaving.
  • Financial Support for International Students during COVID-19

    • If you have lost your part-time job because of COVID-19 and are remaining here in Dundalk, there are community initiatives that may help you.
    • Please find a link to the Exceptional Needs Payment Scheme (Department of Employment Affairs and Social Protection) by clicking here. The scheme offers once-off financial support with things like utilities, home-utensils, or clothing in exceptional circumstances. Normal eligibility rules have been amended during COVID-19.
    • There is also the COVID-19 Pandemic Unemployment Payment. You can view more information on this and how to apply by clicking here.
    • Other useful general information on your Finances and COVID-19 is available via the Citizens information Centre. You can contact the Citizens Information Centre In Dundalk by phoning +353 (0)76107 5950 during office-hours, or by email to covid19@citinfo.ie
  • International Student Visa and Part-Time Work

    • Your international study-visa allows you to work up to 20 hours per week during term-time and up to 40 hours per week during holidays.
    • The Department of Justice has confirmed that you are allowed to work up to 40 hours per week at the present time, for as long as the Institute remains closed.
    • Please note that regardless of any part-time working you may undertake, your primary focus is your programme of study.
    • You are required to attend all of your DkIT online classes and complete all your DkIT assessments during the Institute closure.

 

Erasmus Students Currently Outside Ireland 

Our international office has communicated directly with all DkIT students on Erasmus. We have strongly advised you that, in light of the increasing travel restrictions across Europe, you should make plans immediately to return home.

Again we wish to reassure all of these students that you will not be disadvantaged by the decision to terminate your Erasmus. The Institute will determine a mechanism in due course to assess your study/placement learning outcomes in line with national standards.

View FAQs for Outbound DkIT Erasmus+ Students

The DkIT International Office is aware that some of you have already returned home, thank you for keeping us updated on your travel. The Institute will determine a mechanism in due course to assess your study/placement learning outcomes in line with national standards. Please do not hesitate to make contact with DkIT International Office (international@dkit.ie) or with your Erasmus Academic Coordinator (erasmus@dkit.ie) at DkIT if you have any queries.

If you have any questions about issues relating to Erasmus+ Students, please contact Erasmus Coordinator in DkIT of their decisions by email to erasmus@dkit.ie.

 

Research Postgraduate Students

The Graduate Studies Office would like to thank all postgraduate research students whom are working on their research projects under the current circumstances. The Office is here to support you in conjunction with your supervisory teams during this Covid19 period. Please ensure you keep in regular contact with your supervisory teams and the Graduate Studies Office. In particular we would ask you to avail of the several supports have been put in place to ensure you are communicated to and supported during this time, these include:

  • On Line Training Supports through Microsoft Teams. Please register directly with the Graduate Studies Office
  • Completion of the Postgraduate Research Survey
  • Communication with your Independent Panel member
  • Virtual Coffee mornings through the Graduate Studies Office

If you have any specific concerns or requests, please do not hesitate to contact the Graduate Studies Office, Aideen Gaynor (aideen.gaynor@dkit.ie) or contact the Head of Research and Graduate Studies, Dr. Tim Mc Cormac (tim.mccormac@dkit.ie). Thank you again for your dedication and remember we are here to support you.

 

Work Placements

Over the past week we have received a number of enquiries from students who were on work placement or are about to commence a scheduled placement in this semester.

Please note that all work placements (except for nursing and midwifery students) have been cancelled by the Institute for this semester. This decision was made in the interest of health and safety for all students.

We have prepared a series of FAQs On Work Placement to assist students at this time.

Different arrangements have been put in place for our Nursing & Midwifery students. These students will have received a separate communication from their Head of Department with further information.

 

Access to Student Services and Learning Supports

During the period of campus closure DkIT will endeavour to provide access to student services via remote means. 

Below we have included some of the ways that you can avail of student supports during this period. Our student support team are working remotely to support you where possible during this period. 

  • Health Unit

    During the period of scheduled campus closure, the DkIT Health Unit staff are available via telephone from 9am to 5pm (weekdays) for advice to students.  Please use the below telephone numbers:

    Alternatively, you may contact them by email at healthunit@dkit.ie detailing your contact number and they will return your call.

    Students who have flu-like symptoms are encouraged to ring their own GP or in the case of an emergency phone 999.  Information on the Corona-Covid 19 Virus is available on HSE website.

  • Counselling

    During the period of campus closure, the Student Counselling Service will continue to provide a service by telephone, online and by video calls during normal working hours

    • If you have a booked appointment your counsellor will contact you by phone or email and will discuss your support options with you
    • We are aware that you may not have privacy to engage by phone or video and in this case we can have email contact.
    • For any new clients who are in need of support you can contact us at counsellor@dkit.ie or you can self-refer in the usual way www.dkit.ie/student-counselling
    • Once we hear from you we will send you some registration forms and on receipt of these, we will be in touch with you about a suitable time

    Please do not feel alone or isolated or anxious during this time contact us at counsellor@dkit.ie. Do try to keep in touch with each other via class WhatsApp groups etc.

    The DkIT Counselling Team will be reaching out to students each week with some useful tips and resources to help you during this time. 

    The disruption caused by these unprecendented times an be a difficult time for students. You have lost access to your student life, your routine, your jobs,  your friends, and some of you even your homes as I know some of you have had to give up your Dundalk accommodation.

    All this change and loss is difficult to adapt to so don't be surprised if you are distracted, irritable and unsettled.

    Some things that can help

    • Make up a timetable for each day from 9-5 or one that mirrors your college hours. Make sure that weekends are different
    • Stay connected, ensure that you are keeping contact with your friends, classmates, work mates. 
    • Limit your access to news and updates, too much information most of which tends to be negative can add to anxiety.
    • Use this time to learn a new skill or practice an old one.
    • Do something to help others , contact an elderly relative, offer to run errands for a neighbour, cheer up a friend.
    • Make sure you get fresh air and exercise. www.fitnessblender.com  has a range of exercise videos you can follow in a limited space and it caters for all levels of fitness

    This site is recommended by the DkIT Counselling Service Team and contains some useful information: https://www.verywellmind.com/managing-coronavirus-anxiety-4798909

    Useful Contact Numbers:

    • Samaritans 116123
    • Pieta House 1800247247
    • Rape Crisis NE (042) 933 9491
  • Pastoral Care

    Pastoral Care is an independent service (not connected to any faith and belief system) which helps DkIT students, this includes supporting students:

    • In times of distress and crisis.
    • When lonely and isolated.
    • Through practical care.
    • Supporting students in their spiritual journey.

    The Pastoral Care Coordinator is Niall Byrne, Niall has a DkIT out of office hours telephone and can be contacted on +353 (0)87 7500466 and pastoralcare@dkit.ie.

  • Student Learning Centre

    The SLDC will continue to provide support in academic writing, study skills, Microsoft Office 365 and Moodle. 

    A wide range of resources are available to all students on the SLDC Moodle site and more will be added over the coming weeks.  Our tutors will also be available to provide support via email or online, during normal working hours.  

    For more information please email tutor@dkit.ie.

  • Student Assistance Fund

    If you have any queries regarding the Student Assistance Fund or on any other queries relating to Student Services, please email saf@dkit.ie

    Please note: there is limited funding available from the Hardship Fund to support students in their remote learning and all queries should be addressed to saf@dkit.ie.

  • Disability Services

    The Student Disability Service may be contacted on disability@dkit.ie.

    The Disability Office at DkIT has prepared some answers to Frequently Asked Questions (FAQs) for students registered with the Disability Service. The FAQs provide information on how to access the Disability Service remotely, accommodations for students at this time, tips for establishing a Low Distraction Study/Exam Venue at home etc.

    Click Here to View FAQs

    All information regarding DARE CAO Applications is available on www.accesscollege.ie or www.dkit.ie/admissions/how-to-apply/students-with-disabilities.html.

  • Access

    All queries to the Access Service should be made via email to eileen.lynch@dkit.ie.

    Information on the mature entry route is available at www.dkit.ie/mature.

  • Maths Learning Centre

    In order to provide additional support for your Maths study over the coming weeks, the Maths Learning Centre is offering the following services.

    Online Drop-in Service during the following times:

    • Tuesday 2-3 pm
    • Wednesday 2-3pm
    • Thursday 5-6pm.

    Book your slot in advance by emailing us at Carmen.Maritan@dkit.ie  or  mlc@dkit.ie.

    Alternatively you can email any questions/queries directly to us ( mlc@dkit.ie or Carmen.Maritan@dkit.ie) and we will get back to you with relevant resources.

    The MLC also recommend using the following Maths online resources, to assist you in your examination preparation:

  • IT Learning Centre (ITLC)

    As part of our efforts to support students in these times the IT Learning Centre (ITLC) continues to provide tutorials in a large number of topics.  Our team of tutors continue to provide online tutorials in topics such as Java, HTML, Javascript, Scripting, PHP, Networking and database. All types of tutorials are catered for, in many computing topics.

    As you prepare for your upcoming exams and project deadlines, our tutors are available to answer questions via email, or organise online tutorials to provide a more in-depth look at topics you may need a bit of help with.  If you would like to ask a question, join one of our tutorials or organise your own session you can mail ITLC@dkit.ieor Philip.scanlon@dkit.ie for more information.

  • ACM Discord Chapter

    The DkIT ACM Student Chapter has been working hard over the last couple of weeks developing a platform that will allow all students to keep in touch with each other using chat, video and text.  They have developed a Discord Server  (https://discordapp.com/)  specifically for you to chat, hang out, and stay close with your friends and communities.

    Discord is a communication platform that allows communities to chat online – it's our way of keeping in touch with students while working from home. The general idea was to create a central communication platform for students while working from home. We have set up several 'Study Rooms', 'Social Rooms' and 'Meeting Rooms' and 'Game Rooms' that one or more students can join (each room will have a voice and text communication channel). Check it out at (https://discordapp.com/).

 

Academic Administration

The Services withheld hold placed on accounts that had outstanding fees has been temporarily removed to allow students access to moodle and email services over the next coming weeks.

Online Payment system remains open for full-time students that have a balance outstanding on their account. The balance of fees is now overdue, all fees were to be paid prior to the deadline of the 31st January 2020.

To proceed with a payment - please log on to https://ssb.ancheim.ie/dkit/ click on Enter Secure Area and follow the on-screen instructions, or refer to www.dkit.ie/admissions/undergraduates/online-registration for step by step instructions.

If you have any further queries, you may contact Admissions on registration@dkit.ie

  

Maths Learning Centre 

In order to provide additional support for your Maths study over the coming weeks, the Maths Learning Centre is offering the following services.

Online Drop-in Service during the following times:

  • Tuesday 2-3 pm
  • Wednesday 2-3pm
  • Thursday 5-6pm.

Book your slot in advance by emailing us at Carmen.Maritan@dkit.ie  or  mlc@dkit.ie.

Alternatively you can email any questions/queries directly to us ( mlc@dkit.ie or Carmen.Maritan@dkit.ie) and we will get back to you with relevant resources.

The MLC also recommend using the following Maths online resources, to assist you in your examination preparation:

DkIT Students Union

The DkIT SU team still continues to provide supports and services to students at this time, albeit in a remote capacity. If you have any questions relating to DkIT student issues, please contact them directly. For more information, visit www.dkitsu.ie.

 

The Disability Service

The Student Disability Service may be contacted on disability@dkit.ie.

The Disability Office at DkIT has prepared some answers to Frequently Asked Questions (FAQs) for students registered with the Disability Service. The FAQs provide information on how to access the Disability Service remotely, accommodations for students at this time, tips for establishing a Low Distraction Study/Exam Venue at home etc.

Click To View FAQs

 

All information regarding DARE CAO Applications is available on www.accesscollege.ie or www.dkit.ie/admissions/how-to-apply/students-with-disabilities.html.

 

DkIT Sport

In the interest of the safety of staff and customers, the DkIT Sport facility closed to the public at 6pm on Sunday 15th March 2020 until further notice. All memberships will be frozen going forward.

For the latest information, please visit: www.dkitsport.ie

 

IT Support for Students

IT Technical support services will be provided to students (where possible) via remote means during the period of campus closure.

Students requiring support are asked to raise a ticket via the IT Helpdesk: http://helpdesk.dkit.ie

Academic materials (lecture notes, assessment material etc) will be provided by lecturers where possible to students via Moodle.  

 

Library

The DkIT De Chastelain staff will be working remotely to support you and your e-Library here are some things you may need to know. To see what is available please click here: https://dkit.ie.libguides.com/c.php?g=678614

Search databases & use e-books here: https://www.dkit.ie/library

  • Loan/Borrowing/Fines: Please do not worry. All loans have been extended. They will be automatically renewed. No fines will gather. All blocks that we are aware of have been removed. E - Library Services are available.
  • Inter-Library Loans: Keep all loans until we are open. No fines will apply.

For all questions relating to library services please email library@dkit.ie. You can also receive the latest Library Updates via Twitter: @dkitlibrary.

  

Careers Office

During the period of campus closure, the Careers & Employability Office will continue to provide a service by telephone, online and by video calls during working hours:

 

Loss of Part-Time Employment Due to Coronavirus Restrictions

All students including undergraduate, postgraduate and international students in full or part-time employment, are entitled to this payment. See the Citizens Information website for further information.